Edit Room

Screen Description

The administrative page Edit Room allows the administrator to change properties of the room or any schedule manager to change the properties of his/her Non-University/Outside Location.


  • Name
    • Building abbreviation and room number (only the latter can be changed, except for the name of a non-university location)
  • External Id
    • External Id of the room
  • Type
    • Room type (only types of rooms can be selected, not outside locations)
  • Capacity
    • Seating capacity of the room (the maximum number of students who can have a class there at the same time)
  • Controlling Department
    • The department which has the authority to set up sharing of the room with other departments
    • Pick the controlling department from a drop down list
  • Coordinates
    • Location coordinates of the room on the campus map or GPS coordinates or other (the type of coordinates to use can be changed through the application setting unitime.distance.ellipsoid)
    • The coordinates are used to calculate distances between rooms (to decide whether the students and instructors can reach that room during the break from their previous location)
    • Distance between two rooms is computed as Euclidean distance between coordinates
    • Coordinates cannot be negative
    • A room with no coordinates is assumed to be too far from any other room (for instructor and student back-to-back constraints)
      • If you do not have coordinate system established, entering the same coordinates (e.g., [0,0]) for all rooms will ensure that there will be no "too far" instructor and student back-to-back constraint violations in the problem.
  • Area
    • Area of the room
    • The default is square feet, it can be changed through the localization
  • Ignore Too Far Distances
    • By default unchecked, which means that the distance is checked between classes in this location and other classes (to see if students and instructors can manage to get from one class to another)
    • When checked, there is no time conflict between following classes (e.g. one at this location, the other one e.g. on campus) and the classes can be taught by the same instructor
  • Ignore Room Checks
    • By default unchecked, meaning that there can be only one class in this room at a time
    • When checked, more than one class is allowed at that location at the same time
    • Can be changed by the schedule deputy only for Non-University locations, for other rooms it is an administrative change
  • Examination Room
    • Check whether this room can be used for examinations (for final examinations check the Final Examinations checkbox, for midterm examinations the Midterm Examinations checkbox)
  • Exam Seating Capacity
    • The maximum number of students who can take an examination in that room at the same time
    • By default the same as the room capacity
    • In many cases this number can reflect alternate seating (every other chair in the room is used for examinations)
  • Event Department
    • The department that manages events in this room
  • Event Status
    • The status of the room for event management
    • The default statuses for departments and room types are defined in the Event Statuses screen
  • Break Time
    • The break time for events - the time needed after an event to get the room to the stage when the next group can use it (it includes the time during which attendees should leave the room, the chairs are put back, etc.)
  • Note
    • Note on the room
    • Displayed in Events when someone requests this room
  • Final Examination Periods Preferences
    • Indicate in the period grid which periods are preferred/discouraged/prohibited in that room for final examinations (click on the appropriate square in the legend and then on a square in the time grid)
    • The solver will try to put examinations into this room in preferred periods and not in discouraged periods
  • Midterm Examination Preferences
    • Indicate in the period grid which periods are preferred/discouraged/prohibited in that room for midterm examinations (click on the appropriate square in the legend and then on a square in the time grid)


  • Update(Alt+U)
  • Back (Alt+B)
    • Go back to the Room Detail screen without saving any changes

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